AI Workflows
OpenSpace Progress Tracking: Turn 360° Site Captures into Verified Milestones
Progress tracking links repeatable site captures to a defined construction schedule. The useful result is evidence for a project discussion, with scope and human verification kept clear.
OpenSpace progress tracking combines site captures with AI analysis and expert verification to help compare installed work with planned milestones. Its value comes from repeatable capture, a clearly scoped schedule and a project team that can act on the findings. It supports a progress discussion; it does not automatically approve work or payment.
A project meeting can spend too long reconciling different accounts of what was completed. Photos exist, but they are scattered across phones and message groups. The schedule says one thing while a trade is waiting for another area to become ready.
On 04-Jun-25, OpenSpace launched a milestone-based progress-tracking solution powered by Disperse. It extended the use of visual site records from looking back at an area to comparing observed progress with a defined plan.
From a Site Walk to a Progress Discussion
A repeatable capture route provides visual evidence across the relevant work areas. The progress service evaluates the scoped work, combining automated analysis with expert review, and presents progress information for the project team.
Start with a small set of decisions: which zones and trades are being tracked, which milestones matter, and who reviews an apparent delay. A capture process becomes more useful when someone owns the action that follows.
The OpenSpace capture service is a relevant starting point for discussing the project and capture requirements. Confirm the supported camera, service scope and progress-tracking arrangement before purchasing equipment.
Turn a Repeatable Walk into a Useful Decision
Agree the work areas and milestone definitions before judging progress.
01 Evidence and assessment
A defined tracking scopeCheck coverage, work-area identity, task state and the current approved plan.
02 Review and response
People own the decisionKeep quality, inspection, contractual acceptance and payment authority in the project process.
Define What “Complete” Means
| Project input | Example question | Why it matters |
|---|---|---|
| Work area | Which floor, zone or room is included? | Keeps progress tied to an identifiable location |
| Task or milestone | What visible installation state is being tracked? | Avoids comparing different definitions of completion |
| Planned date | Which approved schedule or milestone is the reference? | Makes the comparison meaningful |
| Review owner | Who checks a disputed result and decides the next action? | Turns evidence into a managed response |
A visible component is not always a finished, tested and accepted system. Distinguish installed work from commissioning, inspection and contractual acceptance. The scoped tracking definition must match the question being asked.
Read the Progress Views with the Site Team
Use a structured view to identify where the team needs a closer discussion.
Check the underlying capture and task definition before deciding the next action.
These current OpenSpace product visuals show one way to organise work-area and level progress for review.
Use the underlying site record when a result is surprising. Look for an obstructed view, an area missed during the walk, a changed work sequence or a task definition that needs clarification.
Capture Routes That Produce Useful Evidence
Use an agreed route through the relevant areas and maintain a useful capture cadence. Keep the camera lens clean and the mount secure, and follow the site's access and safety requirements. A repeatable route makes successive records easier to compare.
Do not walk into restricted or unsafe areas simply to complete a capture. Record the missed area and arrange an approved follow-up. A gap that is documented is easier to handle than a false impression of full coverage.
Changes to drawings, work areas or the schedule should be communicated through the agreed project process. Progress tracking cannot resolve a mismatch between an obsolete plan and the current scope without that context.
Use the Evidence in the Right Workflow
The launch described uses including work-in-place review, earlier schedule-risk discussions and coordination between trades. The useful meeting starts with a clear question: which area is ready for the next trade, what is behind the plan, or which installed work needs checking?
A marked progress result is supporting evidence. The project's authorised people still assess inspection, quality, contractual and payment requirements. Avoid presenting AI analysis as an automatic certificate.
The OpenSpace BIM workflow guide explains the separate relationship between the design model and captured site record. A model comparison and a progress assessment can support different questions.
Start with a Defined Project Trial
- Select a useful area, trade and milestone set.
- Agree the capture route, cadence and supported equipment.
- Confirm service scope, review process and expected turnaround.
- Compare a result with the underlying site evidence and project plan.
- Record the decision or action that the result helped produce.
Use progress tracking where the team needs a repeatable link between visible work and the plan. A defined scope, consistent captures and human review make the evidence useful. Start with a project question that the team can verify and act on.
Frequently Asked Questions
What changed with OpenSpace’s June 2025 announcement?
It introduced a milestone-based progress-tracking solution powered by Disperse, extending the use of captured site records for comparing observed work with the project plan.
Is the result produced only by AI?
The service combines automated analysis with expert verification. Confirm the review process and scope for the project.
Does progress tracking automatically approve a payment claim?
No. It can support work-in-place discussions, while contractual approval, inspection and payment remain with the authorised project process.
Is visible installation the same as commissioning or acceptance?
No. Define exactly which task state is tracked and keep testing, inspection and acceptance requirements clear.
Can an obstructed or missed area affect the assessment?
Yes. Review the underlying capture, document coverage gaps and arrange an approved follow-up where needed.
What should a trial establish?
A useful area and task scope, repeatable capture, supported equipment, an agreed review process and a decision that the resulting evidence helps the team make.
